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Getting started

OfficeSuite has an abundance of helpful keyboard shortcuts you can use to save yourself valuable time while working.

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Purchasing a Premium license gives you access to everything OfficeSuite has to offer. Follow the links below to learn more about OfficeSuite's powerful Premium features:

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The sharing options in all OfficeSuite apps are optimized for maximum ease of use and accessibility. Below we've detailed them for all platforms:

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Navigating between the various menus and functions in OfficeSuite is done in several ways, the main one being through the Navigation menu accessed from the icon at the top left of the screen, both on phones and tablets (the main functions available in the Navigation menu are detailed below). Another way to quickly access some of the main options is at the bottom of the screen, there you'll find quick-access buttons to our proprietary MobiDrive, Home, as well as the Chats feature. Lastly, the Create icon at the bottom right side of the page opens an animated speed dial, allowing you to swiftly create or scan documents.

The Navigation menu can be accessed from anywhere in OfficeSuite, and contains the following options:

Sign in allows you to access OfficeSuite using a Facebook, Google, Apple ID or custom email account. Signing in currently allows you to sync app settings and recent file lists (for cloud accounts only) between all of your devices.
Upgrade to Premium will redirect you to a screen where you can purchase a Premium license or start a free trial. This option will not be visible to users who already have Premium.
Activate with key allows you to activate OfficeSuite Premium using a pre-purchased activation key.
MobiDrive is OfficeSuite's built-in cloud storage service, which allows you to access your files wherever you have OfficeSuite installed.
Create document allows you to create a wide range of document types from both blank and preloaded templates:
 
Scan to PDF opens Quick PDF Scanner, which lets you easily digitize any paper document as a PDF using your devices' camera. For help on using Quick PDF Scanner, tap on the Help icon from within the Quick PDF Scanner main menu.
Scan to Word opens Quick PDF Scanner, which lets you easily digitize any paper document as a Word document using your devices' camera. For help on using Quick PDF Scanner, tap on the Help icon from within the Quick PDF Scanner main menu.
Scan to Excel opens Quick PDF Scanner, which lets you easily digitize any paper document as a Spreadsheet using your devices' camera. For help on using Quick PDF Scanner, tap on the Help icon from within the Quick PDF Scanner main menu.
Convert to PDF allows you to select any compatible document through the Open document interface, and instantly convert it to a PDF file at a specified location.
Fill and sign opens any compatible PDF file for quick signature and certification operations (where applicable).
You can create new Word, Excel, and PowerPoint files either as a blank document from their respective Blank icons, or by selecting from the wide range of included templates. The color-coded More buttons will reveal additional templates for each file type.
Open allows you to access documents from wide range of local and remote locations:
 
Internal storage allows you to open files located on your Android device. The Contextual menu next to each file or folder lets you add it to your favorites for quick access, or perform more advanced operations using the File Commander file manager.
MobiDrive provides access to OfficeSuite's built-in cloud storage service, where you can access your files wherever you have OfficeSuite installed.
Add a cloud account lets you add an unlimited number of cloud storage accounts accessible by OfficeSuite. Added cloud accounts will display as separate entries in the Open interface. Currently supported Clouds include:
Box
Dropbox
Google Drive
OneDrive
 
FTP allows OfficeSuite to connect to a File Transfer Protocol server, and access or edit the contained files and folders directly. To add a server, tap on Add in the upper right. You can then specify the server address and connection settings, among others. (Note that you must have appropriate access rights in order to modify FTP server contents.)
Local network lets you add network locations that are on the same wireless network as your Android device. This includes Windows/Linux file shares, NAS devices, DLNA-capable devices, and more. The Scan button will display a list of visible network locations, while Add allows you to specify a custom network location.
Downloads provides quick access to your default Android download directory.
Messages is where you'll find information on the latest OfficeSuite updates, offers, shared files, and much more.
Help and Feedback provides essential help and support information on OfficeSuite:
 
  • Customer support – Directly connects you to the MobiSystems support department.
  • Help – Opens this help documentation.
  • Rate on Google Play – Takes you to the official Google Play page, where you can rate and leave feedback on OfficeSuite.
  • Invite friends – Share OfficeSuite with your friends and coworkers.
  • Join our beta testing group – Allows you to access versions of OfficeSuite. Please note that beta versions of OfficeSuite are still in development, and could have potentially serious bugs and issues.
  • About – Displays the software version, as well as open source libraries used, the MobiSystems privacy policy, and license agreements.
Settings provides personalization options for OfficeSuite:
 
  • My documents folder – Here you can change the location of the My documents folder in the Open menu.
  • Theme – Change the theme for a different visual experience while using OfficeSuite.
  • Register to download files – Allows OfficeSuite to automatically open compatible files. When disabled, your browser will do this instead.
  • Join Presentation – Allows you to join a PowerPoint presentation that is being cast from another Android device running OfficeSuite. To connect, simply enter in the code that is displayed on the casting device. Presentations can be cast from the Presentation Editor.
  • Integrate with File Commander – Provides you with an enhanced file picker and advanced search options.
  • External fonts folder – Specifies the directory from which you can add custom fonts into OfficeSuite (OfficeSuite Premium only).
  • Scan for external fonts – Refreshes the external fonts folder for new or updated fonts (OfficeSuite Premium only).
  • Spell check settings – Opens the settings menu of OfficeSuite's integrated spellchecker. The first option there is Use contacts (available for Android 6 and higher) which lets the spellchecker use entries from your contacts, Spelling tools allows you to select dictionaries to download and install locally, while Edit user dictionary is where you can manage personal entries to the spellchecker's dictionary. Lastly, Spellcheck in background will underline misspelled words while you work.
  • Proofing options – Provides a number of toggles to automatically format and proof check your document. Options include to Correct TWo INitial CApitals, Capitalize the first letter of sentences, Detect hyperlinks, as well as to create Automatic bulleted lists and Automatic numbered lists.
  • Dictionary lookup – List dictionaries for word lookup.
  • Author name – Customizes the author name and initial used when Track Changes is enabled.
  • Push notifications – Toggles whether or not to display notifications in the Android notification bar.
  • Push notifications sound – Toggles whether or not push notifications will also play a sound.
  • Quick access notification panel – Toggles whether or not to display the Quick access notification panel in the device's Notification drawer (available for Android 5 and higher).
  • Redeem Code – Use a code to unlock OfficeSuite Premium and take advantage of the full feature set of OfficeSuite.
  • Auto check for updates – Will verify that you're running the latest version of OfficeSuite.
  • Updates – Checks whether you're running the latest version of OfficeSuite.
Last sync displays when your settings were last synced with OfficeSuite Now. Tap to sync manually.

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OfficeSuite's Chats feature allows you to communicate with your friends and colleagues via exchange of documents and messages. Chats are a very practical and quick way of coordinating team projects and exchanging important files without the need of writing emails.

Starting a new chat is quick and easy. One way is to simply send a specific document with the 'Send' button while inside of the document. Another is via the document lists (in Home and MobiDrive), and lastly you can just tap on the icon at the bottom right side of the screen, followed by the icon and type in the name of the person you wish to begin a chat with. Alternatively, if the person is not an OfficeSuite user you can invite them via the Invite friends icon using a number of sharing options on your device.

After a Chat has been started you can begin sending files by tapping on the Select file icon at the bottom right corner of a specific chat. Doing so will allow you to navigate through your Internal Storage, MobiDrive, Google Drive and Cloud accounts, as well as in FTPs, Local Networks or your default Downloads folder to find the specific document you wish to send.

The upper right corner of the Chat screen holds several important feature for managing your contacts and chats, including:

Search - Using the Search options while in the Chats menu will show chats and documents matching the criteria.
Contextual menu - Tapping this will open a drop-down menu holding two more options, including:
 
Block list - Here you can view which users have been blocked and unblock them if desired.
Help - Opens this help page.

Additionally, long pressing on a specific chat in the chats list will provide you with option to Delete or Mute it.

A number of other options are available in the upper right corner of the screen once you're in a chat with someone, these include:

Search - Using the Search options while in a Chat will show documents matching the criteria.
Chat Info - Tapping this will provide additional information about the specific chat, as well as several others options to manage it, including:
 
Add people - Allows you to add more people in the chat. Below this options is a list of the people that are currently in the chat.
Mute Chat - Choose whether to receive notifications for the chat by toggling this option on/off. You can easily enable/disable it with a long press on the specific chat in the chats list.
Leave and delete chat - Leave the current group chat and delete it from your list of currently active chats.
Block - Block a specific user from the chat and stop receiving files and messages from them. When you block a contact they won't be told they've been blocked. If there are group chats in which the blocked contact is present it's advisable you leave those so they cannot send you messages or files.

Additionally, a tap and hold on a document sent in chat will open a drop-down menu featuring a number of further options for it, these include:

Send - Provides the option to send the document to another OfficeSuite user.
Remove from chat - Deletes the file from the current chat.
Save a copy - Will save a copy of the document in your default document downloads folder. The default downloads folder can be changed at any time from the Settings menu.
Add to favourites - Will add the documents to your Favourites list, found in the Recent files menu. Tapping on the icon again will remove the document from the Favourites list.
Show in folder - Will open the folder the document is stored in.
Properties - Will provide you with detailed information about the document, such as Location, Type, Size, as well as when it was Created and Modified. Additionally, at the bottom you can view who has access to the file and change as needed.

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As an interface that relies heavily on touch input, the navigation instructions provided in this section are invaluable to getting the most out of OfficeSuite.

All OfficeSuite modules take after Office software applications on desktop PC's in their interface and presentation, consisting of multiple tabs which house different options depending on the document you've opened. Some options are found in multiple tabs, to minimize the need to switch between tabs.

Selecting text is done by double-tapping on the text field, and then dragging the bounding boxes to select the text you wish to manipulate. To select text in Viewer mode of the Document Editor, simply press-and-hold on the relevant text field.

Contextual menus will appear for many items once they have been selected, with different options depending on the type of document. These options include:

Cut the selected text for pasting.
Copy the selected text for pasting.
Paste cut or copied text.
Lookup the text using a downloaded MobiSystems dictionary or reference.
Web Lookup the selected text on the Internet.

Pinch gestures are supported throughout all modules to change the zoom level.

As of Android 7.0, you can now Drag-and-drop elements between OfficeSuite modules that are open in split-screen mode.

Keyboard shortcuts are available in OfficeSuite for use with attached physical keyboards:

Document Shortcuts

Common Shortcuts
Ctrl + C Copy
Ctrl + X Cut
Ctrl + V Paste
Ctrl + Z Undo
Ctrl + Y Redo
Ctrl + S Save
Ctrl + P Print
Ctrl + Alt + M Insert comment
Ctrl + Enter Insert page break
Shift + Enter Insert text wrap break
Shift + Spacebar Change keyboard language
Text Formatting Shortcuts
Ctrl + B Bold
Ctrl + U Underline
Ctrl + I Italicize
Alt + Shift + 5 Strikethrough
Ctrl + . Superscript
Ctrl + , Subscript
Ctrl + \ Clear text formatting
Ctrl + ] Increase font size
Ctrl + [ Decrease font size
Paragraph Formatting Shortcuts
Tab Increase paragraph indentation
Shift + Tab Decrease paragraph indentation
Ctrl + Shift + N Apply normal text style
Ctrl + Alt + [1-6] Apply heading style [1-6]
Ctrl + L Left align
Ctrl + E Center align
Ctrl + R Right align
Ctrl + J Justify
Ctrl + Shift + 7 Numbered list
Ctrl + Shift + 8 Bulleted list
Selection and Navigation Shortcuts
Ctrl + A Select all
Shift + Left/Right Arrow Extend selection one character
Shift + Up/Down Arrow Extend selection one line
Ctrl + Shift + Left/Right Arrow Extend selection one word
Alt + Up/Down Arrow
Page Up/Page Down
Page up/down
Esc Return focus to document text
Ctrl + + Zoom in
Ctrl + - Zoom out
Esc Return focus to document text
Ctrl + Shift + Enter Follow link in word

Spreadsheet Shortcuts

Common Shortcuts
Ctrl + C Copy
Ctrl + X Cut
Ctrl + V Paste
Ctrl + Z Undo
Ctrl + Y Redo
Ctrl + S Save
Esc Exit and cancel cell editing
Enter Edit cell
Ctrl + F Find
Ctrl + H Replace
F1 Open this help documentation
F11 Insert chart
F12 Save as
Delete\Backspace Delete cell or cell range
Backspace Delete character to the left*
Delete\Shift + Backspace Delete character to the right*
Shift + Spacebar Change keyboard language
Formatting Shortcuts
Ctrl + B Bold
Ctrl + U Underline
Ctrl + I Italicize
Ctrl + 1 Change Font settings
F2 Edit cell
Navigation and Selection Shortcuts
Arrow Keys Move around the grid
Ctrl + Arrow Keys Jump to beginning/end of selection
Shift + Arrow Keys Select a cell range
Ctrl + A Select all
Shift + Left/Right Arrow Select character to the left/right*
Ctrl + Page Down Switch to next sheet
Ctrl + Page Up Switch to previous sheet
Tab Move to next cell
Right Soft key Toggle sheets
Ctrl + G Go to cell
Ctrl + + Zoom In
Ctrl + - Zoom Out
Ctrl + *(numpad) Default zoom
  * When editing cell

Presentation Shortcuts

Common Shortcuts
Ctrl + C Copy
Ctrl + X Cut
Ctrl + V Paste
Ctrl + Z Undo
Ctrl + Y Redo
Ctrl + S Save
Delete Delete selected element
Ctrl + A Select all
Shift + Spacebar Change keyboard language
Formatting Shortcuts
Ctrl + B Bold
Ctrl + U Underline
Ctrl + I Italicize
Ctrl + L Left align
Ctrl + E Center align
Ctrl + R Right align
Ctrl + ] Increase indent
Ctrl + [ Decrease indent
Ctrl + Shift + > Increase font size
Ctrl + Shift + < Decrease font size
Navigation and Selection Shortcuts
Arrow Keys Change slide
Tab Select next shape
Shift + Tab Select previous shape

PDF Shortcuts

Common Shortcuts
Ctrl + C Copy
Ctrl + V Paste
Ctrl + Z Undo
Ctrl + Y Redo
Ctrl + F Find
Ctrl + P Print
Delete Delete text to the right*
Ctrl + A Select all*
Shift + Left/Right Arrow Extend selection one character*
Shift + Up/Down Arrow Extend selection one line*
Ctrl + Shift + Left/Right Arrow Extend selection one word*
Ctrl + + Zoom In
Ctrl + - Zoom Out
 

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General

  • 50GB cloud storage on MobiDrive.
  • Print your documents, spreadsheets, presentations and PDFs without a watermark.
  • Convert and open iWork Pages, Keynote and Number files.
  • Open ODF formats (odt, ods, odp).
  • Protect your files with passwords.
  • Save Word, Excel and PowerPoint files as PDFs.
  • Check spelling in 40+ languages.
  • Insert camera images and pictures from the web.
  • Ad-free experience.

PDF

  • Convert PDFs to Word, Excel and ePub.
  • Create and use digital signatures.
  • Work with fillable PDF forms.

Documents

  • Track changes with multiple authors.
  • Custom fonts.
  • Protect formatting with Format Painter.
  • Camera scan and save to Word.

Slides

  • Create and edit transitions.
  • More than 20 additional themes.

Sheets

  • Password protect individual sheets.
  • Create custom charts.
  • Define names in spreadsheets.
  • Insert custom filters.

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The Share options are available in both the Viewer(upper right side of the screen) and Editor mode (in the File tab) of any opened document. These include:

Send via Chats - Оpens the last chat you shared a document in. Otherwise, it opens the Chats section.
Share - Tapping this icon will show a number of sharing options at the bottom of the text:
Quick Share – Similar to the Send via Chats option in that it sends the document to a user in chat. However, the Quick Share, as its name entails, works much faster. All you need to do is type in the name of the person you wish to send the document to in the Search field and tap Send.
Send as Attachment – Selecting this option will send the document using any available sharing options on the device. These include any available mailing clients (Aqua Mail, Gmail, etc.), as well as cloud drives or Bluetooth. The file must be saved first.
Share as Link – This option is available only for files uploaded to your MobiDrive account. It allows you to quickly create and share a link from which the document can be opened. By default, documents are shared with read access only. However, you can always disable sharing in file properties, section "Who has access".
Share as a PDF attachment - This option allows you to export and share your files in a PDF format.  
   
   

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You can easily add to/remove files from Favourites section.


Add files to Favourites section

1. Open OfficeSuite on your device.


2. Select the menu of the file you want to add to Favourites.




3. Click Add to favourites.





Remove files from Favourites


Once you have added files to the Favourites section, you will be able to see them on your OfficeSuite home screen.

1. Open OfficeSuite.



2. Select the menu of the file you want to remove from Favourites.




3. Click Remove from list.





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The Format Painter in OfficeSuite apps lets you copy the formatting from a given content (text; shape; picture; text box; placeholder) and apply it to another.

1. Open your OfficeSuite file.

2. Double-tap in the file or tap the edit icon to activate the tabs dropdown. Select Home tab.

             


3. Make a selection (of a supported source - text; shape; picture; text box; placeholder).

             


4. Tap Copy Format.




5. Select the content you want to paste the copied formatting to. Tap Paste Format.





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You can replace the standard “Straight quotes” with improved “Smart quotes” to better customize your content. Smart quotes can automatically detect when an opening or a closing quote should be inserted. In OfficeSuite, the Smart quotes option is active by default. To toggle between Smart and Straight quotes:

1. Open OfficeSuite.
2. Click on the app's Main menu.




3. Tap Settings.




4. Tap Proofing options.




5. Toggle “Smart quotes” to activate or deactivate the option.

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After you have inserted shapes in your OfficeSuite document, you can easily move them.

1. Open your document.

2. Single-tap on the shape you want to move to activate the adjusting points.




3. Tap and hold the shape, then drag and drop it to the wanted position in the document.






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