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Getting started

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Getting started

OfficeSuite has an abundance of helpful keyboard shortcuts you can use to save yourself valuable time while working.

Purchasing a Premium license gives you access to everything OfficeSuite has to offer. Follow the links below to learn more about OfficeSuite's powerful Premium features:

The sharing options in all OfficeSuite apps are optimized for maximum ease of use and accessibility. Below we've detailed them for all platforms:

Setting OfficeSuite as your default program for file types such as .docx, .xls, .pdf will save you time and effort each time you need to open a file of that type. This can be done in two ways.

Start Menu

Windows has a special menu that is accessed through the Start menu designated to setting what file types are opened by which program. This is handy in cases when you have more than one program that handles a specific file type but you have a preferred one. It's used in the following way:

  1. Open the Default Programs menu from the Start button (the button on the bottom left with the Windows icon).
  2. Click Associate a file type or protocol with a program.
  3. A window will open, listing a large number of file types. Select the one you would like to change the default program to.
  4. Click Change program.
  5. Select the program you'd like to be the default for the selected file type. If the program you want to associate with the file type is not available in the suggested programs click Other Programs (If you don't see Other Programs, or your program is not listed, click Browse to find the desired program, and then click Open.). If the program you're looking for still isn't listed click the arrow next to Other Programs to see a list of programs installed on your computer.
  6. Click OK.

Right Click

While the Default Programs menu provides you with a list of all types for which you are able to select the default program, another approach is to set the default programs on a case by case basis. This is done in the following way:

  1. Right-click on the file you're trying to open and hover over the Open with menu. A context menu will appear on the side of the Open with menu, click on the Choose Default Program option.
  2. A new window will open featuring two lists, Recommended Programs and Other Programs. If, however, the program you need is not in either of those lists select the Browse option and search through your directories for the one you need. Selecting it will list it in either of the two lists of programs.
  3. If you'd like to set this program as the default for this specific type of file, check the box next to Always use the selected program to open this kind of file.
  4. Clicking the OK button after you've gone through the aforementioned steps will result in this file type always using the selected program. Its icon will likely change to visualize the change in association of the file.

Setting OfficeSuite as your default program for file types such as .docx, .xls, .pdf will save you time and effort each time you need to open a file of that type. This can be done in two ways.

Start Menu

Windows has a special menu that is accessed through the Start menu designated to setting what file types are opened by which program. This is handy in cases when you have more than one program that handles a specific file type but you have a preferred one. It's used in the following way:

  1. Open the Control Panel menu from the Start button (the button on the bottom left with the Windows icon). This will open a separate window with a multitude of options for different aspects of your computer.
  2. Click on Programs.
  3. From the Programs menu select Default Programs.
  4. A window will open, listing a large number of file types. Select the one you would like to change the default program to.
  5. Click Change program.
  6. Select the program you'd like to be the default for the selected file type. If the program you want to associate with the file type is not available in the suggested programs click Other Programs (If you don't see Other Programs, or your program is not listed, click Browse to find the desired program, and then click Open.). If the program you're looking for still isn't listed click the arrow next to Other Programs to see a list of programs installed on your computer.
  7. Click OK.

Right Click

While the Default Programs menu provides you with a list of all types for which you are able to select the default program, another approach is to set the default programs on a case by case basis. This is done in the following way:

  1. Right-click on the file you're trying to open and hover over the Open with menu. A context menu will appear on the side of the Open with menu, click on the Choose default program option.
  2. A new window will open featuring a number of programs able to open this file (if you have any installed). If, however, the program you need is not in that list of programs select the More Options button at the bottom of that window and search through your directories for the one you need. Selecting it will list it in the list of programs in the Default programs window.
  3. If you'd like to set this program as the default for this specific type of file, check the box next to Use this app for all .xlsx files. (If, for example, you're trying to open a spreadsheet).
  4. Clicking the OK button after you've gone through the aforementioned steps will result in this file type always using the selected program. Its icon will likely change to visualize the change in association of the file.

Setting OfficeSuite as your default program for file types such as .docx, .xls, .pdf will save you time and effort each time you need to open a file of that type. This can be done in two ways.

Start Menu

Windows has a special menu that is accessed through the Start menu designated to setting what file types are opened by which program. This is handy in cases when you have more than one program that handles a specific file type but you have a preferred one. It's used in the following way:

  1. Open the Default Programs menu from the Start button (the button on the bottom left with the Windows icon).
  2. Click the Choose default apps by file type. A window will open, listing a large number of file types. Select the one you'd like to change the default program to.
  3. If the file type doesn't have a program associated with it select it from the window that will open when you click on Choose a default.
  4. Click OK.

Right Click

While the Default Programs menu provides you with a list of all types for which you are able to select the default program, another approach is to set the default programs on a case by case basis. This is done in the following way:

  1. Right-click on the file you're trying to open and hover over the Open with menu. A context menu will appear on the side of the Open with menu, click on the Choose another app option.
  2. A new window will open featuring all programs able to open this file type. If, however, the program you need is not in either of those lists select the More apps option. This will list even more programs. If the desired program still doesn't appear scroll to the bottom of the list of programs and select the Look for another app on this PC., this will open a browser allowing you to search through your computer's directory to find the desired program. Selecting it will list it in the initial list of programs when you right click.
  3. If you'd like to set this program as the default for this specific type of file, check the box next to Always use this app to open .xlsx files. (If, for example, you're trying to open a spreadsheet).
  4. Clicking the OK button after you've gone through the aforementioned steps will result in this file type always using the selected program. Its icon will likely change to visualize the change in association of the file.

Document Shortcuts

Common Shortcuts
Ctrl + C Copy
Ctrl + X Cut
Ctrl + V Paste
Ctrl + Z Undo
Ctrl + Y Redo
Ctrl + S Save
Ctrl + P Print
Ctrl + Alt + M Insert comment
Ctrl + Enter Insert page break
Shift + Enter Insert text wrap break
Shift + Spacebar Change keyboard language
Text Formatting Shortcuts
Ctrl + B Bold
Ctrl + U Underline
Ctrl + I Italicize
Alt + Shift + 5 Strikethrough
Ctrl + . Superscript
Ctrl + , Subscript
Ctrl + \ Clear text formatting
Ctrl + ] Increase font size
Ctrl + [ Decrease font size
Paragraph Formatting Shortcuts
Tab Increase paragraph indentation
Shift + Tab Decrease paragraph indentation
Ctrl + Shift + N Apply normal text style
Ctrl + Alt + [1-6] Apply heading style [1-6]
Ctrl + L Left align
Ctrl + E Center align
Ctrl + R Right align
Ctrl + J Justify
Ctrl + Shift + 7 Numbered list
Ctrl + Shift + 8 Bulleted list
Selection and Navigation Shortcuts
Ctrl + A Select all
Shift + Left/Right Arrow Extend selection one character
Shift + Up/Down Arrow Extend selection one line
Ctrl + Shift + Left/Right Arrow Extend selection one word
Alt + Up/Down Arrow
Page Up/Page Down
Page up/down
Esc Return focus to document text
Ctrl + + Zoom in
Ctrl + - Zoom out
Esc Return focus to document text
Ctrl + Shift + Enter Follow link in word

Spreadsheet Shortcuts

Common Shortcuts
Ctrl + C Copy
Ctrl + X Cut
Ctrl + V Paste
Ctrl + Z Undo
Ctrl + Y Redo
Ctrl + S Save
Esc Exit and cancel cell editing
Enter Edit cell
Ctrl + F Find
Ctrl + H Replace
F1 Open this help documentation
F11 Insert chart
F12 Save as
Delete\Backspace Delete cell or cell range
Backspace Delete character to the left*
Delete\Shift + Backspace Delete character to the right*
Shift + Spacebar Change keyboard language
Formatting Shortcuts
Ctrl + B Bold
Ctrl + U Underline
Ctrl + I Italicize
Ctrl + 1 Change Font settings
F2 Edit cell
Navigation and Selection Shortcuts
Arrow Keys Move around the grid
Ctrl + Arrow Keys Jump to beginning/end of selection
Shift + Arrow Keys Select a cell range
Ctrl + A Select all
Shift + Left/Right Arrow Select character to the left/right*
Ctrl + Page Down Switch to next sheet
Ctrl + Page Up Switch to previous sheet
Tab Move to next cell
Right Soft key Toggle sheets
Ctrl + G Go to cell
Ctrl + + Zoom In
Ctrl + - Zoom Out
Ctrl + *(numpad) Default zoom
  * When editing cell

Presentation Shortcuts

Common Shortcuts
Ctrl + C Copy
Ctrl + X Cut
Ctrl + V Paste
Ctrl + Z Undo
Ctrl + Y Redo
Ctrl + S Save
Delete Delete selected element
Ctrl + A Select all
Shift + Spacebar Change keyboard language
Formatting Shortcuts
Ctrl + B Bold
Ctrl + U Underline
Ctrl + I Italicize
Ctrl + L Left align
Ctrl + E Center align
Ctrl + R Right align
Ctrl + ] Increase indent
Ctrl + [ Decrease indent
Ctrl + Shift + > Increase font size
Ctrl + Shift + < Decrease font size
Navigation and Selection Shortcuts
Arrow Keys Change slide
Tab Select next shape
Shift + Tab Select previous shape

PDF Shortcuts

Common Shortcuts
Ctrl + C Copy
Ctrl + V Paste
Ctrl + Z Undo
Ctrl + Y Redo
Ctrl + F Find
Ctrl + P Print
Delete Delete text to the right*
Ctrl + A Select all*
Shift + Left/Right Arrow Extend selection one character*
Shift + Up/Down Arrow Extend selection one line*
Ctrl + Shift + Left/Right Arrow Extend selection one word*
Ctrl + + Zoom In
Ctrl + - Zoom Out
  * In text fields only

Info Access information on the file, including size, word count, author, and more. From here you can also encrypt/un-encrypt the document using the Protect Document/Remove Protection button. Note that passwords used to encrypt files are not recoverable.
Account Show the account used to access OfficeSuite. The Manage Account button allows you to view your subscription information, manage linked devices, and get the latest version of OfficeSuite for all supported platforms.
New Create a new document, including one created using a preloaded template.
Open Newly-accessed documents will display under the Recent section, while the Browse section will allow you to access files located on your computer. Any connected cloud services will display below the Browse section.
Save Save the currently opened document. The Save As dialog will appear if you have not previously saved the document.
Save As Save the currently opened document as a separate file. The previous file will retain all of the changes made since the most recent Save operation.
Print Print the document using any attached or networked printers. You can select from a range of printing options including page range, orientation, number of copies, and more.
Share Send this document via email, either directly, inside a ZIP file, or as an instantly-converted PDF.
Export to PDF Instantly export the document as a PDF file. You can select an export range using the selection bullets.
Close Close the currently opened document.
Activate with key Use a key provided with your purchase of OfficeSuite Premium to unlock the complete set of features. This option will not be visible to users who already have Premium.
Settings Access various customizations for OfficeSuite such as units of measurement and update options.
Contact Support Easily get in touch with online OfficeSuite support. OfficeSuite will automatically fill in your configuration settings for faster and more detailed support.
Help Open this help documentation.
About Display information on the current OfficeSuite version, as well as any third-party libraries used.

General

  • Ad-free experience.
  • 50GB cloud storage on MobiDrive.

PDF

  • Convert PDFs to fully editable Word, Excel or ePub files.
  • Insert, edit and delete text and images in PDFs.
  • Insert, delete, reorder & rotate pages in PDF files.
  • Protect PDFs from copying, printing or editing.
  • Use digital signatures to sign PDFs.
  • Print documents without a watermark.
  • Edit the author, title, subject or keywords of PDF documents.
  • Find & insert pictures from online sources.
  • Insert & Edit Bookmarks for easier management.
  • Insert, edit and delete attached files.

Documents

  • Use track changes to improve collaboration.
  • Export documents to PDF without a watermark
  • Convert a PDF to a fully editable Word document.
  • Use the format painter to apply styles.
  • Print documents without a watermark
  • Password protect important documents
  • Add comments to documents.
  • Select & apply different themes.
  • Add custom watermarks to documents.
  • Create multiple columns in documents.
  • Find & insert pictures from online sources.
  • Change the author of a document.
  • Apply styles to enhance a table design.

Slides

  • Presenter view for easier delivery of presentations.
  • Insert video & audio elements into presentations.
  • Add slide animations & transition effects into presentations.
  • Select & apply different themes.
  • Password protect your presentations.
  • Print presentations without a watermark.
  • Find & insert pictures from online sources.
  • Export presentations to PDF without a watermark.
  • Use Format Painter in presentations.
  • Change the author of a presentation.
  • Emphasize key points in your slides with the drawing tools.
  • Set up timings to find the perfect flow of your presentation.

Sheets

  • Apply conditional formatting to data.
  • Use Data validation controls.
  • Group & Ungroup rows, columns and cells.
  • Add Subtotals to data ranges.
  • Use Format Painter in spreadsheets.
  • Export spreadsheets to PDF without a watermark.
  • Convert PDFs to fully editable spreadsheets.
  • Use Filters to manage, view & organize data.
  • Password protect spreadsheets.
  • Print spreadsheets without a watermark.
  • Define names to data ranges for quick reference.
  • Find & insert pictures from online sources.
  • Convert selected ranges into tables.
  • Change the author of a document.

Mail

  • Create custom signatures for email accounts.
  • Work with multiple email accounts.
  • Drag & Drop to add an email as an attachment.
  • Receive & open EML attachments in your messages.
  • Rearrange Inboxes for increased productivity.
  • Add an unlimited number of calendars.
  • Add and use shared calendars.

OfficeSuite for Windows has a number of sharing options you can use to exchange documents in seconds. These are accessed by clicking on the File menu at the upper right corner of the screen, and then on the Share option which will appear. The sharing options include:

  • Send Link - Share the document via download link. Usable only on files saved on MobiDrive.
  • Email Document - Use the mailing client available on your Windows PC to send the file.
  • Zip & Email Document - Archive the document and share it using a mailing client.
  • Send as PDF - Convert the document to PDF and share it using a mailing client.

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