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Quick start

OfficeSuite supports a wide range of document formats. 

  • Current and legacy Microsoft formats: .DOC, .DOCX, .DOCM. OfficeSuite users can open, edit, create, save documents in Microsoft Office formats.
  • Open Office. OfficeSuite users can open and edit .odt files. The edited document be saved in a Microsoft format.

  • Pages. OfficeSuite Premium users can can convert to open unlimited number of .pages to editable documents in a Microsoft Office format. The edited document must be saved in a Microsoft format.

Create a document

  1. On the File tab, click New
  2. To start from scratch, Blank Document, or select a template. 

Note that there are no templates other than those on the New document window. 

Save your document to MobiDrive
When you save your files to MobiDrive, you can share with others, and get to your files from anywhere - on your computer, tablet, or phone. 

  1. On the File tab, select Save as. 
  2. Give your document a name. You can change the file format.  
  3. Select Save

Save elsewhere 
Saving documents to MobiDrive is a convenient option, but not the only one. You can save your file to your device or to a third-party cloud service.  
  1. On the File tab, select Save as
  2. Select Browse to open Windows File Explorer/Finder. In the file browser, navigate to select where you want it saved. 
Note that your cloud storage service may come with a standalone, desktop application, e.g. Dropbox for PC. Download the application to directly save on the application's folder.

Add and format text

  1. Place the cursor and type some text. To format:

  2. Select the text and then select an option: Bold, Italic, Underline, Strikethrough, Bullets, Numbering, and more.

Copy formatting

  1. Select the text with the formatting you want to copy.

  2. Click Format painter, and then select the text you want to copy the formatting to.
    Double-click Format painter if you want to paste formatting in more than one place.

Search a document for text, phrase, number, or characters

1. Open a document. Press CTRL+F, or
In the Edit tab, select Find & Replace.
2. In the popup dialog, in the Find tab, type the word or phrase to search. Optionally, check the search filter criteria box:

  • Case-sensitive. Finds only occurrences of the words that match the capitalization you type. 
  • Whole words only. Finds only occurrences of the complete word you type. 
  • Search in current section. Finds only occurrences of the word in the selected text. 

4. The search results are highlighted. Press Enter or navigate with the Find Next and Find Previous buttons.

Find and Replace
1. Open a document. Press CTRL+F, or 
In the Edit tab, select Find & Replace.
2. In the popup dialog, in the Replace tab, type the word or phrase you want to locate in the Find box.
3. Type your new text in the Replace box.
4. Optionally, check the search filter criteria box. 
6. Click Replace to replace the highlighted occurance, or click Replace All to replace all occurances. 

You can convert your PDF files to documents, speadsheets, ePubs. Note that PDF conversion is a Premium feature and requires internet

  1. Open your PDF. On the toolbar on top,
  2. Select Export to [...]. In the resulting File Explorer,
  3. Navigate to where you want the output saved. 
  4. Click Save

Previous versions are copies of your MobiDrive-stored files we automatically save. To restore an older version or an existing file:

1. Open the file. On the File tab,
2. Select Info.
3. Select Version history.

Format text

theme is a set of formatting choices that can be applied to an entire document and includes theme colors and fonts. 

  1. On the Design tab, click Themes
  2. Select a predefined theme. 

Change theme colors 
  1. In the Theme Editor pane on the right, select Colors.
  2. Select a color set.
  3. Under Customize Colors click any element in your document. 
  4. Change color.  
  5. Click Apply Colors to use this once, or 
    click Save Color set to reuse. 

Change theme fonts
  1. In the Theme Editor pane on the right, select Fonts.
  2. Under Customize Fonts, select heading and/or body fonts. 
  3. Click Apply Fonts to use this once, or 
    click Save New Font set.  

style is a collection of formatting instructions. You use styles to format the paragraphs in your document. You can apply styles from the Styles Gallery, customize existing ones or create your own from scratch. 

Apply styles

  1. Select the text you want to format.
  2. On the Home tab, select a style from the Styles Gallery, or
    click the down-pointing arrow, click More styles. 
If you place your cursor in a paragraph, the style is applied to the whole paragraph. If you select specific text, only the selected text is formatted.

Create styles
  1. On the Home tab,click the down-pointing arrow, New style.
  2. Name your custom style, click Edit style.
  3. Adjust the settings, tick Add to Styles Gallery to reuse the style at a later time. 
  4. Click OK

Customize styles
  1. Select an existing style in the Styles Gallery, click the down-pointing arrow.
  2. Select Edit style.
  3. Adjust the settings, tick Add to Styles Gallery to reuse the style.
  4. Click OK

Type 1, a full stop, a space, and text, then tap Return key to automatically start a numbered list. 

Type *text, then the Return key to start a bullet list. 

Alternatively, 

  1. On the Home tab, swipe the toolbar to reveal more options. 
  2. Tap the Numbering icon, or select the drop-down menu to find different bullet styles and numbering formats. 
You can also make a list out of existing text:
  1. Select what you want to create a list out of.
  2. Tap Home, Bullets or Numbering.

Change line spacing in an entire document

  1. On the Home tab, select Paragraph dialog.
  2. Adjust the Before and After settings to change spacing between paragraphs.
  3. Choose an option in the Line spacing box or enter custom values.
  4. Select OK. 
You can change line settings per paragraph. Select a paragraph in the document before following the above steps.

Layout

Work with header and footer 
A header or footer can contain text, page number or information about the document. You can create one header or footer for the entire document, or have a different ones for the first page, or odd and even pages. 

  1. Double click in the header or footer area, or
    in the Insert tab, select what you want to add:
  • Header - add or change text for the header. Click on the Header drop-down for positioning options. 
  • Footer - add or change text for the footer. Click on the Footer drop-down for positioning options. 
Page number
  1. In the Insert tab, select Page number, or
    double click in the header or footer area, select Page number
  2. In the resulting Page number dialog, select the number format and starting page.
If you want numbering to start with 1 on the second page, 
  1. Set Starting page to 0.
  2. Uncheck Continue from Previous section.
  3. Double click in the page number area. 
  4. Click the Header or Footer drop-down menu, click Different First page.

Change page margins:

  1. Go to Layout, Margins
  2. Select a predefined option - Normal, Narrow, Moderate, Wide - or
    Select Layout, Page Setup to set custom margins. 

Set default margins:

You can change the default settings, which will be used for any new documents.
  1. Go to LayoutPage setup.
  2. Select a predefined option - Normal, Narrow, Moderate, Wide - or
    Select Layout, Page Setup to set custom margins. 
  3. Select Set as Default.

You can change the orientation of the whole document in the following way:

  1. Select Layout, Orientation.
  2. Choose Portrait or Landscape.
Note that it is not possible to have certain pages or sections of your document have a different orientation from the rest of it.

Use the ruler to set tabs within a document.

Show the ruler
1. In the View tab,
2. Toggle Show the ruler to show or Hide the ruler to hide it.

Lay out your document in columns:

  1. In the Page Layout tab,
  2. Click Columns.
  3. Choose the number of columns you want, or
  4. Click Columns... to set your own column format.
Apply the columns layout to the selected text, the entire document, or from the selection forward.

You can change the default settings for new documents, including:

  • Font settings: size, color, styles
  • Paragraph settings: alignment, indents, spacing, pagination, tabs 
  • Page settings: page size and orientation, margins 

Set or change default font:

  1. In the Home tab, CTRL+D or select Font dialog.
  2. Select the font. Select size and styles if you want. 
  3. Select Set as Default.

Set or change default paragraph settings:
  1. In the Home tab, select Paragraph dialog.
  2. Adjust the settings.
  3. Select Set as Default. 

Set or change default page settings:

  1. In the Page Layout tab, select Page Setup.
  2. Adjust the settings with a predefined option or enter your own values. 
  3. Select Set as Default. 

Insert

Insert a basic table:

  1. In the Insert tab, click Table.
  2. Highlight the number of columns and rows you want.
  3. Click Insert table.
Insert a larger table:
  1. In the Insert tab, click Table
  2. Click Options, enter the the number of columns and rows you want. 
  3. Click OK.

Insert pictures

In the Insert tab, select either of the following: 

  • Picture - for a picture on your device.  
  • Web Picture - for a picture that's on the web. 

Resize or Move pictures:

  • To cut a picture, select it and press CTRL+X, or
    right click on the picture and click Cut on the contextual menu. 
  • To wrap text around a picture, right click on the picture. Select Wrap text on the contextual menu. 
  • To resize a picture, select it and drag a corner handle. 

Insert a watermark

  1. In the Layout tab, swipe the toolbar to reveal more options.
  2. Tap Watermark and choose a predefined watermark such as DRAFT or ASAP.
Remove a watermark
  1. Double tap on the watermark. 
  2. Tap Delete on the floating toolbar. 

Insert a shape

  1. On the Insert tab, tap Shape
  2. Choose a shape. In your document, hold and drag the handle to insert it.

Manipulate shapes or pictures

  • To cut the shape, select it and press CTRL+X, or
    right click on the shape, select Cut

  • To wrap text around a shape, select it first. On the Shape tab, select Wrap text and choose a text wrapping option. 

  • To resize a shape, select it and drag a corner handle. 

  • On the Shape tab, select Format shape to adjust Fill and Line options: Color, Opacity Style, Weight. 

Create a hyperlink to a location on the web
  1. On the Insert tab, click Link.

  2. Tap URL. In the Web address box, type or paste your link. 

  3. If you want, type different display text for your link in the Text to display box. 
Create a hyperlink to a new email 
  1. On the Insert tab, click Link.

  2. Select Email. Type the email address that you want in the E-mail address box. Optionally, in the Subject box, type the subject of the message.

  3. If you want, type different display text for your link in the Text to display box. 

  4. Click OK. 

Edit or remove a hyperlink 
  1. Right click on the hyperlink 

  2. Click Edit link to adjust the displayed text or the URL/email. 
    Click Remove link to keep the text, but remove the link. 

Footnotes appear at the bottom of the page and endnotes come at the end of the document or section. 
  1. Click where you want to add the comment.
  2. Select the Insert tab.
  3. Select Footnote or select Endnote.
OfficeSuite inserts a reference mark in the text and adds the footnote or endnote mark at the bottom of the page. 

    4. Type the note text. 

Double click the footnote or endnote mark to return to your place in your document.
Delete the reference mark to delete the footnote or endnote. 

Protect, Export, and Share

OfficeSuite lets you protect your document on a file level, allowing no one to view the file, unless they have the password. 

Password-protect a document

  1. Open the document. On the File tab,
  2. Click Info.
  3. Click Protect Document.
  4. Type and retype the password.
  5. Tap OK.
  6. Save or Save as the document.

Export your document to PDF for easy sharing and printing. 

  1. In the File tab, click Export to PDF.
  2. Select what to export.  
  • Export all pages: exports the entire file to PDF. 
  • Export current page: exports the page you see in Preview on the right. 
  • Custom export: fill in a range in the field below, e.g. 1-5.
    3. Click Export. Navigate with the resulting Windows File Explorer/Finder, click Save.

When you share a file, you can

  • Provide a link for people to download. 
  • Send a copy of your file as an email attachment.
Send a link to your document
Note that this file sharing option is only available for files you keep in MobiDrive. Be sure to save your file to the cloud. 
  1. Open your document. In the top left, above the ribbon, click the Share icon. 
  2. Click Send link
  3. In OfficeSuite Mail, enter the email addresses of the people you want to share with. 
  4. Edit the message if you want, and click Send

The people you are sharing with will get an email with a link to your document.

Send your file as an email attachment:
  1. Open your document. In the top left, above the ribbon, click the Share icon.
  2. Click Email document, or click Zip & Email. 
  3. In OfficeSuite Mail, enter the recipient's email address.
  4. Click Send.

UI & Feature Summary

The Document Editor is easily identified by its characteristic blue-colored menu bar. Across the top you'll find the following controls:

Save any changes made to the document.
Undo the most recent change made.
Redo the most recent undone change.
Create new file will create a new blank Document.
Print the document using a networked printer.
Share the currently opened document.

Toggle Full Screen mode.
Minimize the Document Editor to the taskbar.
Maximize the Document Editor to take up the entire screen.
Close the currently open Document Editor window. Unsaved documents will be prompted with a Save dialog.

The Edit dropdown houses a range of options designed to make manipulating, selecting, and finding text in your document easier.

Undo – Reverts the most recent change made.
Redo – Reapplies the most recent undone change.
Cut – Removes the selected element(s) and copies them to the clipboard.
Copy – Copies the selected element(s) onto the clipboard.
Paste – Inserts cut/copied element(s) from the clipboard.
Paste Options – Provides the option to paste any picture copied in the selection.
   
Select All – Selects all of the elements in the document.
Find & Replace – Locates any instances of text entered, and can replace them with text from the Replace with: field. The Match case and Whole words only options will match any capitalization you have entered and only search for exact word matches, respectively.

The Insert dropdown is used for placing a wide range of visual additions into your text documents, such as graphics and tables.

Picture... – Inserts an image into your document from your computer's file system. Once a picture has been inserted you can fine-tune its various aspects by selecting the Picture... option via a right click on the picture. The options there are separated into three categories, including:
 

Colors and Lines – Features options to incude color and lines to the picture with their respective opacity levels, length and width.

Size – Includes options to set the picture's height, width, rotation, scale or to set it to its original size.

Layout – Define how the picture interacts with the text around it, options there include:

In Line With Text – The image will be part of the text line it was inserted in.
Square – Text will align in a square around the image.
Tight – Text will align around the image.
Through – Text will pass through the image.
Top and Bottom – Text will align above and below the image.
Behind – The image will be placed behind any text in the document.
On Top – The image will be placed in front of any text in the document.
Table – Inserts a table that will automatically expand to fill the space between your document margins. You can specify the number of rows and columns using the creation grid. Once a table is inserted, a Table dropdown menu will appear to the right of the View dropdown. All of the available options there are detailed here.
Hyperlink... – Adds a hyperlink to any selected text. You can choose between a web address, email address, or bookmark within the document by using the corresponding tabs at the top of the dialog.
 

Right-clicking on a hyperlink provides additional customizations:

Open Hyperlink – Opens the currently selected hyperlink.
Copy Hyperlink – Copies the currently selected hyperlink to the clipboard.
Edit Hyperlink – Edits the currently selected hyperlink using the Insert Hyperlink dialog.
Remove Hyperlink – Removes the currently selected hyperlink, leaving the display text behind.
Bookmark... – Adds a bookmark to your document. Bookmarks can be navigated to from the View tab.
Text Box – Insert a text box at your cursor's position.
Comment – Isert a comment to the right of the page. Ideal for explaining or underlining important information within the document.
Footnote – Allows you to add a numbered footnote to the current page.
Endnote – Allows you to add a numbered endnote to the last page of the document.
Header – Allows you to write text in the header of the current page.
Footer – Allows you to write text in the footer of the current page.
Page Number – Provides options for numbering your pages such as the number format, alignment and starting position.
Symbol... – Adds a bookmark to your document. Bookmarks can be navigated to from the View tab.

The Page Layout dropdown lets you modify the look of pages, providing options to customize page margins, orientation, size, and text breaks.

Margins – Adjusts the blank areas along the edge of the screen from a set of predefined values. For more precise page margin control, use the Page Setup... option below.
Orientation – Switches between landscape (horizontal) and portrait (vertical) page orientation.
Size – Provides a selection of predefined page sizes that are useful when printing.
Page Setup... – Opens the Page Setup window, from where you can select from predefined page and margin sizes. You can change from the default Inch units of measurement from the Settings section of the Main OfficeSuite Menu.
Section Breaks – Allows you to arrange text between pages and sections using breaks:
Next Page – Marks the point where one page ends and another begins.
Continuous – Creates a new section of text on the same page.
Even Page – Creates a new text section that stars on the next even-numbered page.
Odd Page – Creates a new text section that stars on the next odd-numbered page.
Page Breaks – Provides additional text-breaking options, such as around images and in columns:
Page – Marks the point where one page ends and another begins.
Column – Creates a text section that starts at a new column.
Text Wrapping – Creates text around elements in the document, useful for image captions.
Page Colour – Allows you to set the colour of the page itself.
Watermark– Include a watermark to quickly signify important information regarding the document. This includes the document's Confidentiality, Urgency or any Disclaimers it might have.

The Review dropdown provides advanced collaboration in the form of tracked changes and comments.

Word Count... – Provides a summary of the number of words, characters, paragraphs, and sections in the entire document. If text is selected, the summary will be only for the selection.
Set Language – Allows you to set the default language for the Spell Checker.
Proofing Options – Includes options to automatically detect hyperlinks, create bulleted lists, capitalize letters and more. Can be toggled on and off.
Track Changes– Highlights all of the changes made to the document alongside the corresponding author and date.
Revision Markups – Adjusts how tracked changes are displayed:
 
  • Entire Text – Displays all document edits as balloons alongside the corresponding line.
  • Final– Displays tracked changes with committed document edits.
  • Original – Does not display document edits, although changes are still tracked.
Next Change – Jumps to the next tracked change in the document.
Previous Change – Jumps to the previous tracked change in the document.
Accept Change – Commits the currently selected tracked change.
Accept All Changes – Commits all tracked changes in the document.
Reject Change – Rejects the currently selected tracked change.
Reject All Changes – Rejects all tracked changes in the document.
Next Comment – Jumps to the next comment in the document.
Previous Comment – Jumps to the previous comment in the document.
Delete Comment – Deletes the currently selected comment.

The View dropdown provides quick navigation options and bookmark settings.

Go to Top – Moves the view to the beginning of the document.
Go to Bottom – Moves the view to the end of the document.
Go to Page... – Takes you to the relevant page in the document.
Bookmarks... – Opens the Bookmarks navigator, which displays all of the current bookmarks in the document. Bookmarks can be added using the New Bookmark button.
Web View – Shows the document in a web layout.
Show/Hide Ruler – Toggle the page ruler on/off.

The Table dropdown can be used to insert tables into your document, or adjust any currently selected tables.

Insert Table – Inserts a table that will automatically expand to fill the space between your document margins. You can specify the number of rows and columns using the creation grid. Once a table is inserted, you can modify it using the below options while it is selected.
 

Right-clicking on a table provides additional table customizations:

  • Insert – Columns left/right and rows above/below the currently selected cell or cell range.
  • Delete – The currently selected row, cell, column, or table.
  • Table Borders... – Adjusts the borders of the currently selected cell or cell range.
  • Table Shade Color (Font popup menu) – Changes the fill color of the currently selected cell(s).
  • Table Style (Font popup menu) – Adjusts the borders of the currently selected cell or cell range.
Table Style... – Adjusts the table color scheme from a list of predefined styles. Additional table toggles include:
 
  • Header Row – The topmost row will be used as a header with special formatting.
  • Total Row – The bottommost row will be used as a total row with special formatting.
  • First Column – Displays special formatting for the first column of the table.
  • Last Column – Displays special formatting for the last column of the table.
  • Banded Rows – Applies different visual formatting to alternating rows, making them easier to read.
  • Banded Columns – Applies different visual formatting to alternating columns, making them easier to read.
Table Borders... – Opens the Table Borders and Shading dialog which adjusts borders and shading on per-cell, per-column, or per-table basis.
Show Gridlines – Toggles whether or not to show gridlines on a printed document containing a table.

The Clipboard section contains options to cut/copy and paste both text and formatting throughout your document.

Paste – Place cut or copied elements in your document.
Cut – Cut elements from one location, and move them to another via paste.
Copy – Copy elements from one location to another via paste.
Format Painter – Copies the formatting and style of the selected text.

The Font section is where you'll find the standard range of tools for adjusting font sizes, colors, and styles; formatting options for paragraphs and headings; and more.

Calibri Font Families – Opens the font menu, which lists your available OfficeSuite fonts in their respective typeface.
11 Font Size – Adjusts font size from a predefined or entered value.
Decrease Font – Decreases the currently selected text by one font point.
Increase Font – Increases the currently selected text by one font point.
Change case – Quickly make the text all uppercase, lowercase or a combination of the two.
Clear Formatting – Remove all formatting from the currently highlighted text.
Bold – Embolden text.
Italics – Italicize text.
Underline – Underline text.
Strikethrough – Add a strikethrough effect to text.
Subscript – Write text as subscript, or lower than the text around it.
Superscript – Write text as superscript, or higher than the text around it.
Font Color – Specify the text color.
Highlight Color – Specify the highlight color.
 

Right-clicking on text provides additional customizations:

  • Font popup menu – Quick access to many of the common formatting options from the Font section.
  • Cut – Selected text.
  • Copy – Selected text.
  • Paste – Copied text.
  • Font... – Opens the Font dialog, which dynamically previews your font customizations. Font customizations are covered in detail in the Font section above.
  • Paragraph... – Opens the Paragraph dialog, which allows you to change alignment, indentation, and spacing of groups of text.
  • Page Setup... – Opens the Page Setup dialog, from where you can select from predefined page and margin sizes. You can change from the default Inch units of measurement from the Settings section of the Main OfficeSuite Menu.
  • Hyperlink... – Adds a hyperlink to any selected text. You can choose between a web address, email address, or bookmark within the document by using the corresponding tabs at the top of the dialog.

The Paragraph section contains a wide range of adjustments that can be made to how text is grouped.

Bulleted List – Creates a list with a variety of bullet styles.
Numbered List – Creates a list with a variety of number styles.
Multilevel List – Creates a multilevel or tiered list.
Indent Left – Shifts text entries to the left.
Indent Right – Shifts text entries to the right.
Toggle markup – Shows/hides paragraph, indentation, and spacing symbols for advanced formatting control.
Align Left – Aligns text against the left margin.
Align Center – Centers text between both margins.
Align Right – Aligns text against the right margin.
Justify – Distributes text evenly between both margins.
Line Spacing – Determines the amount of spacing between lines in your text.
Table Borders – Adjusts table borders (when a table is selected).

The Styles section formats text using a list of predefined styles.

Font – Opens the Font dialog, which dynamically previews your font customizations. Font customizations are covered in detail in the Font section above.
Paragraph – Opens the Paragraph dialog, which allows you to change alignment, indentation, and spacing of groups of text.
Font Styles – Choose a predefined font style to apply a uniform look to selected text.
Find & Replace – Will search for instances of text entered in the Search field, and will replace them with text entered in the Replace field. The Search Options reveals the Match case and Whole words only toggles, which will match capitals and exact phrases, respectively.

At the very bottom of the Document Editor, the blue status bar displays the number of pages in the document, flanked by navigation arrows that take you to relevant pages in the document.

There are also Fit to Page and Fit to Page Width buttons, as well as zoom levels that can be changed by using the Plus and Minus buttons, or by using the zoom slider that appears when clicking on the zoom percentage.

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