Help Center

OfficeSuite supports a wide range of presentation formats. 

• Current and legacy Microsoft formats: .PPT, .PPTX, .PPS, .PPSX, .PPTM, .PPSM. 
  
  
• Open Office. OfficeSuite Premium users can open and edit .odp files. The edited presentation must be saved in a Microsoft format. 
  
  
• Keynote. OfficeSuite Premium users can convert unlimited .key files to editable presentations in a Microsoft Office format. The edited presentation must be saved in a Microsoft format. 

Create a presentation

1. To start from scratch, open OfficeSuite Slides from your desktop icon or Windows Start. Alternatively,
2. On the File tab, click New, select Blank Document, or select a template. 

Note that there are no templates other than those on the New document window. 

Save your document to MobiDrive
When you save your files to MobiDrive, you can share with others, and get to your files from anywhere - on your computer, tablet, or phone. 

1. On the File tab, select Save as. 
2. Give your document a name. You can change the file format.  
3. Select Save. 

1. On the File tab, select Save as. 
2. Select Browse to open Windows File Explorer/Finder. In the file browser, navigate to select where you want it saved. 

Previous versions are copies of your MobiDrive-stored files we automatically save. To restore an older version or an existing file:

1. Open the file. On the File tab,
2. Select Info 
3. Select Version history. 

Search a presentation for text, phrase, number, or characters

1. Open a presentation. Press CTRL+F, or 
In the Edit tab, select Find & Replace.
2. In the popup dialog, in the Find tab, type what you want to find. Optionally, check the search filter criteria box:

• Case-sensitive. Finds only occurrences of the words that match the capitalization you type. 
• Whole words only. Finds only occurrences of the complete word you type. 

4. The search results are highlighted. Press Enter or navigate with the Find Next and Find Previous buttons.

Find and Replace
1. Press CTRL+F, or 
In the Edit tab, select Find & Replace.
2. In the popup dialog, in the Replace tab, type what you want to find in the Find box.
3. Type your new text in the Replace box.
4. Optionally, check the search filter criteria box. 
6. Click Replace to replace the highlighted occurance, or click Replace All to replace all occurances. 

A theme is a predefined set of colors and fonts that you apply to your slides for a unified look.

Apply a theme
1. Open or create a presentation. 
2. On the Design tab, click Themes. 
3. Select a predefined theme or click Browse for Themes to load your .thmx theme.

Change or customize a theme 
1. On the Design tab, click Themes. 
2. Select a predefined theme or click Browse for Themes to load your .thmx theme, and/or
3. In the Theme Editor pane on the right,

• click the Colors tab to adjust theme colors.
• click the Fonts tab to adjust theme fonts. 

Slide layouts are predefined arrangements for your slide content.

Add a slide
1. Open or create a presentation. In the navigation pane, click the + icon, or
2. On the toolbar, click New. 
3. Select the layout type you want from the New slide screen.

Change slide layout
1. Right click on your slide in the navigation pane on the left, or right click on a blank area in your slide. 
2. Select Layout, select your preferred layout.

Your slides are automatically set up in landscape layout, but you can change the slide orientation to portrait. 

1. Select your slide. On the Design tab,
   
   
2. Select Slide size, select Custom Size.
   
   
   
3. Select Portrait.
   Optionally, enter custom slide width and height values.

Add and format text

1. Place the cursor and type some text.
   
   
2. Select the text and then select an option: Bold, Italic, Underline, Strikethrough, Bullets, Numbering, and more.

Copy formatting

1. Select the text with the formatting you want to copy.
   
   
2. Click Format painter, and then select the text you want to copy the formatting to. 
   Double-click Format painter if you want to paste formatting in more than one place.

You can delete, duplicate, or reorder slides. 

1. Right-click in the Navigation pane, 
   
   
2. Select your option: Duplicate, Delete, Cut, Copy, Paste. 
   
   

• Drag and drop the slide you want to move.

Insert pictures or video

In the Insert tab, select either of the following: 

• Picture - for a picture on your device.  
  
  
• Online Picture - for a picture that's on the web. 
  
  
• Video - for a video on your device. 

Manipulate pictures, videos or shapes

• To cut a picture, video, or a shape, select it and press CTRL+X, or 
  right click on the picture and click Cut on the contextual menu.
   
• To copy a picture, video, or a shape, select it and press CTRL+C, or
  right click on the picture and click Copy on the contextual menu. 
  
  
• To send a picture, video thumbnail, or a shape behind an object, right click on the picture and click the Send to Back or Send Backward.
  
  
• To resize a picture, video thumbnail, or a shape, select it and drag a corner handle. 

Insert a basic table:

1. In the Insert tab, click Table.
   
   
2. Highlight the number of columns and rows you want.
   
   
3. Click Insert table.

1. In the Insert tab, click Table.
   
   
2. Click Options, enter the the number of columns and rows you want. 
   
   
3. Click OK.

1. Right click on a cell in your table. 
   
   
2. Select Insert or Delete. 

Manipulate tables 

• To cut a table, select it and press CTRL+X. 
  
  
• To copy a table, select it and press CTRL+C. 
  
  
• To resize a table, select it and drag a corner handle. 

1. In the Insert tab, tap Shape. 
   
   
2. Choose a shape. In your document, hold and drag the handle to insert it.
   Optionally, start typing to add text to the shape. 

Manipulate pictures, videos or shapes

• To cut a picture, video, or a shape, select it and press CTRL+X, or 
  right click on the picture and click Cut on the contextual menu.
   
• To copy a picture, video, or a shape, select it and press CTRL+C, or
  right click on the picture and click Copy on the contextual menu. 
  
  
• To send a picture, video thumbnail, or a shape behind an object, right click on the picture and click the Send to Back or Send Backward.
  
  
• To resize a picture, video thumbnail, or a shape, select it and drag a corner handle. 

Add a hyperlink
You can add a link to a location on the web, set a hyperlink action on tap such as a new email message, or to another slide. You can add a hyperlink as text, picture or shape. 

1. Select the object - text, picture or shape. 
   
   
2. On the Insert tab, select Link. 

Create a hyperlink to a location on the web

1. On the URL tab, in the Web Address box, type or paste the link to the website you want to link to. 
   
   
2. Optionally, type a different display text for your link in the Text to display box. 

• On the E-mail tab, type the email address you want in the Email Address box.
  Optionally, type a different display text for your link in the Text to display box. Type the subject of the message in the Subject box. 

• On the Slide tab, select the slide you want to link to.
  Optionally, type a different display text for your link in the Text to display box.

Shapes such as rectangles, speech balloons, and block arrows can contain text. When you type text into a shape, the text attaches to the shape and moves and rotates with it.

• To add text that becomes part of a shape, select the shape, and then type or paste the text.

To format your text,

1. Select the text, then
   
   
2. On the ribbon, select an option, or
   right-click for font properties and paragraph properties. 

• On the ribbon, select a Bullets or Numbering option. 
  You can find different bullet styles and numbering formats by clicking the down arrow next to Bullets or Numbering.

When you add objects to your presentation - images, text boxex, and shapes -, they can overlap. You can change the way objects overlap with Send to Back and Bring to Front to change the stacking order. 

1. Select the object.

2. On the ribbon, click Arrange. Choose an option: 

• Bring to Front: move the object to the top layer of the stack.
  Bring Forward: move the object up one layer in the stack. 
  
  
• Send to Back: move the object to the bottom layer of the stack. 
  Send Backward: move the object down one layer in the stack. 

You can group shapes, pictures, or other objects.

You can rotate, move, or resize all the objects of a group at one time.  

You can change the attributes of all of the objects in a group at one time, such as adding a fill color or effect. You can ungroup a group of shapes. 

Group objects

1. Press and hold CTRL while you click the objects you want to group. 
   
   
2. On the Shape tab, click Group, 
   or right-click, click Group. 

1. Select the group that you want to ungroup.
   
   
2. On the Shapes tab, click Ungroup, or
   right-click, click Ungroup. 

You can rotate an object, multiple objects at one time, or a group of objects. The rotation happens around the center of the selected object.

1. Select the object you want to rotate.
   Press and hold CTRL to select multiple objects. 
   
   
2. Click and hold the rotation handle rightwards or leftwards to rotate the selection, or
   in the Format Shape pane, enter a custom value in the Rotation box. 

OfficeSuite lets you protect your presentation on a file level, allowing no one to view the file, unless they have the password. 

Password-protect a presentation

1. Open the presentation. On the File tab, 
2. Click Info.
3. Click Protect Document.
4. Type and retype the password. 
5. Tap OK.
6. Save or Save as the presentation. 

Export your presentation to PDF for easy sharing and printing. 

1. In the File tab, click Export to PDF.
2. Select what to export.  

• Export all slides: exports the entire file to PDF. 
• Export current slide: exports the page you see in Preview on the right. 
• Custom export: fill in a range in the field below, e.g. 1-5.

When you share a presentation, you can

• Provide a link for people to download. 
• Send a copy of your presentation as an email attachment.

1. Open your presentation. In the top left, above the ribbon, click the Share icon. 
2. Click Send link. 
3. In OfficeSuite Mail, enter the email addresses of the people you want to share with. 
4. Edit the message if you want, and click Send. 

The people you are sharing with will get an email with a link to your document.

1. Open your presentation. In the top left, above the ribbon, click the Share icon.
2. Click Email document, or click Zip & Email. 
3. In OfficeSuite Mail, enter the recipient's email address.
4. Click Send.

The Clipboard section contains options to cut/copy and paste both text and formatting throughout your presentation.

	Paste – Places cut or copied elements in your presentation.
	Cut – Cuts elements from one location, and move them to another via paste.
	Copy – Copies elements from one location to another via paste.
	Format Painter – Copies the formatting and style of the selected text.

The Edit dropdown houses a range of options designed to make managing, selecting, and finding elements in your presentation easier.

	Undo – Reverts the most recent change made.
	Redo – Reapplies the most recent undone change.
	Cut – Removes the selected element(s) and copies them to the clipboard.
	Copy – Copies the selected element(s) onto the clipboard.
	Paste – Inserts cut/copied element(s) from the clipboard.
	Paste Options – Provides options to only paste the text from a given selection.
	Select All – Selects all of the elements in the document.
	Find and Replace – Locates any instances of text entered. The Match case and Whole words only options will match any capitalization you have entered and only search for exact word matches, respectively.

The Design tab provides options to customize the presentation's theme, slideshow properties, and layout.

	Layout – Allows you to change the layout of your slide, ideal in cases when you want to tailor your slide's layout to the information being presented.
	Themes – Use a theme in your presentation to drastically change its visual style.
	Slide Size – Pick between Standard, Widescreen, or set a custom size for your slides.
	Format Background – Customize the slide's background by inserting a picture or using a fill color.

The Slideshow dropdown lets you begin a presentation, as well as adjust how the individual slides in your presentation behave.

	Start Slideshow – Begins the slideshow from the beginning of the presentation.
	Start from Current – Begins the slideshow from the current slide.
	Use Presenter View – Toggle the Presenter view mode on or off. Presenter view is specifically designed to make presenting a slideshow in front of a larger audience easier for the presenter.
	Slideshow Settings – Displays options that specify how slides advance, and at what interval.

The View tab provides zoom options for individual slides.

	Go to Slide... – Jumps directly to the selected slide in the presentation.
	Fit Width – Adjusts the view to fit the width of the slide.
	Fit Page – Adjusts the view to fit the entire slide.
	100% Zoom – Adjusts the view to its natural zoom level.

The Table tab provides options to insert a table into your presentation, as well as to manage and customize it.

	Insert Table – Insert a table with a pre-set formatting style. All you need to do is select its dimensions.
	Format Table... – Provides options to manage the table's layout, dimensions, and style.

The Layout section provides the ability to add and duplicate slides with a predefined layout.

	New – Adds a new slide to the presentation. The Down arrow lets you choose from slide layouts associated with your current presentation.
	Duplicate Slide – Creates a duplicate of the slide selected in the sidebar.

The Font section is where you'll find the standard range of tools for adjusting font sizes, colors, and styles. Many of the features will only be active once a Text Box is selected.

Calibri	Font Families – Opens the font menu, which lists your available OfficeSuite fonts in their respective typeface.
18	Font Size – Adjusts font size from a predefined value.
	Decrease Font – Decreases the currently selected text by one font point.
	Increase Font – Increases the currently selected text by one font point.
	Clear Formatting – Removes all formatting from a text selection.
	Bold – Embolden text.
	Italics – Italicize text.
	Underline – Underline text.
	Strikethrough – Add a strikethrough effect to text.
	Subscript – Write text as subscript, or lower than the text around it.
	Superscript – Write text as superscript, or higher than the text around it.
	Highlight Color – Focus on specific parts of your presentation's text by highlighting them with a color.
	Font Color – Specify the text color.

The Paragraph section contains a wide range of adjustments that can be made to how text is grouped.

	Bulleted List – Creates a bulleted list. The Down arrow lets you choose from a selection of bullet styles.
	Numbered List – Creates a numbered list. The Down arrow lets you choose from a selection of number styles.
	Indent Left – Shifts text entries to the left.
	Indent Right – Shifts text entries to the right.
	Align Left – Aligns text against the left margin.
	Align Center – Centers text between both margins.
	Align Right – Aligns text against the right margin.
	Justify – Distributes text evenly between both margins.

The Shapes section allows you to add and customize predefined shapes to the presentation. You can select multiple shape and text elements using the mouse, and any adjustments and modifications described below will apply to all selected elements at once.

	New Text Box – Adds a text box to the presentation. Text boxes can be modified using the resize and scale anchors and rotated using the protruding rotate anchor.
	Shape – Adds a shape to the presentation. All shapes can be modified using the resize and scale anchors and rotated using the protruding rotate anchor. Many shapes also contain yellow adjustment anchors that can further modify the shape.
	Right-clicking on a shape provides the shape customization popup menu: Fill Color – Changes the fill color of the shape (if applicable). Border Color – Changes the border\line color of the shape. Line Style – Changes the style of the border\line. Line Thickness – Changes the thickness of the border\line.
	Arrange – Provides options to move elements in front of and behind one another.

	Bring Forward – Brings the element one level forward, making it less obscured by elements in front of it.
	Send Backward – Moves the element one level backward, making it more obscured by elements in front of it.
	Send to Back – Sends the element to the rear of the slide, behind all other elements
	Bring to Front – Brings the element to the front of the slide, in front of all other elements.
	Group – Groups up multiple elements to make them easier to move and manage.
	Ungroup – Ungroups a previously grouped set of elements.

	Shape Fill – Changes the fill color of the shape (if applicable).
	Shape Outline – Changes the border\line color of the shape.

The Transitions section allows you to specify how slides change in your presentation.

Transitions – Opens the transitions menu, providing a selection of wipes, fades, dissolves, and more to animate the movement between slides.

The Animations tab gives you options to include animation effects in your slides.

Shape Animations – Inserts an animation to certain elements of your presentation to make it more visually pleasing.

Below the main slide display is the notes section, where you can write notes for each individual slide. Slide notes will not display on the presenting display.

At the very bottom of the Slides Editor, the orange status bar displays the number of slides in the presentation and the number of notes. There are also Fit to Page and Fit to Page Width buttons, as well as zoom levels that can be changed by using the Plus and Minus buttons, or by using the zoom slider that appears when clicking on the zoom percentage.