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OfficeSuite PDF

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Quick start

You can convert your PDF files to documents, speadsheets, ePubs. Note that PDF conversion is a Premium feature and requires internet

  1. Open your PDF. On the toolbar on top,
  2. Select Export to [...]. In the resulting File Explorer,
  3. Navigate to where you want the output saved. 
  4. Click Save

Export your document to PDF for easy sharing and printing. 

  1. In the File tab, click Export to PDF.
  2. Select what to export.  
  • Export all pages: exports the entire file to PDF. 
  • Export current page: exports the page you see in Preview on the right. 
  • Custom export: fill in a range in the field below, e.g. 1-5.
    3. Click Export. Navigate with the resulting Windows File Explorer/Finder, click Save.

Search a PDF for a word or a phrase

1. Open a PDF file. Press CTRL+F, or
in the Edit tab, select Find

2. Type the word or phrase to search. Optionally, tap the search filter criteria icon: 

  • Case-sensitive. Finds only occurrences of the words that match the capitalization you type. 
  • Whole words only. Finds only occurrences of the complete word you type in the text box. 

3. The search results are highlighted. To navigate, click Enter, or
click the Find Previous or Find Next buttons.

Pages

Insert pages to a PDF

1. On the View tab, select Pages.

2. Right click in the navigation pane, select Insert Pages.
Alternatively, on the Insert tab, select Page.

3. Select either option:

Blank pages: Insert blank pages in your PDF.
From file: Insert a PDF file in to the current PDF file, or merge two PDF files.
From Clipboard: Take whatever is on your Clipboard and convert it to PDF.



Extract pages from a PDF

1. On the View tab, select Pages.

2. In the navigation pane, right click to select the page you want to extract, or
press CTRL and click to select multiple consecutive or nonconsecutive pages.

3. Right click, select Extract.

Optionally, tick Delete pages after extracting.

Reorder pages

1. On the View tab, select Pages.

2. In the navigation pane, right click to select the page you want to reorder, or
press CTRL and click to select multiple consecutive or nonconsecutive pages.

3. Drag and drop the selection.

Duplicate a page

1. On the View tab, select Pages.

2. In the navigation pane, right click to select the page you want to duplicate, or
press CTRL and click to select multiple consecutive or nonconsecutive pages.

3. Right click, select Duplicate pages.

Delete a page

1. On the View tab, select Pages.

2. In the navigation pane, right click to select the page you want to delete, or
press CTRL and click to select multiple consecutive or nonconsecutive pages.

3. Right click, select Delete pages.

You can copy a screenshot of a section of the page to the Clipboard.

  1. On the toolbar, select Snapshot.
  2. Select the area you want included in the screenshot by clicking and dragging around the area. When you release the mouse button, you will receive a confirmation message.

Insert

Insert a comment

  1. On the Review tab, select Comment.
  2. Click where you want to add a comment. 
  3. Start typing.
Change Comment mark color
  1. Right click on the comment mark.  
  2. Click the floating Fill color icon. 
  3. Select a color. 
Delete a comment
  1. Right click on the comment mark.  
  2. Click Delete.

Insert a shape
  1. On the Review tab, tap Rectangle, Line or Elipse
  2. In your document, hold and drag the handle, release the mouse to insert it.

Manipulate shapes

  • To change the shape's properties - Outline color and thickness, Fill color, and opacity - right click on the shape and select your option on the contextual menu. 
  • To cut the shape, select it and press CTRL+X. 
  • To delete the shape, select it and press Delete, or
    right click and select delete on the contextual menu. 
  • To resize a shape, select it and drag a corner handle. 

Insert pictures

On the Insert tab, select either of the following: 

  • Picture - for a picture on your device.  
  • Web Picture - for a picture that's on the web. 

Manipulate pictures

  • To cut a picture, select it and press CTRL+X, or 
    right click on the picture and click Cut on the contextual menu. 
  • To resize a picture, select it and drag a corner handle. 
  • To send the picture backwards or to the back, select the picture. Then, on the Editing tools pane on the right hand-side, click Send to back or Send backward

Protect and Share

OfficeSuite lets you encrypt your PDF files 

  • on a file level, allowing no one to view the file, unless they have the password, and/or
  • action level, restricting certain actions, unless they have the password. 
1. Open a PDF. In the File tab,
2. Select Info, select Protect Document
3. Select if you want to set the password for viewing and/or certain actions: 
  • Printing restrictions. Restrict printing to None, low or high quality. 
  • Extaction restrictions. 
4. Type and retype your password. 
5. Optionally, change the default AES (256-bit key) encryption algoritm to 128-bit or RC4.

When you share a file, you can

  • Provide a link for people to download. 
  • Send a copy of your file as an email attachment.
Send a link to your file
Note that this file sharing option is only available for files you keep in MobiDrive. Be sure to save your file to the cloud. 
  1. Open your document. In the top left, above the ribbon, click the Share icon. 
  2. Click Send link
  3. In OfficeSuite Mail, enter the email addresses of the people you want to share with. 
  4. Edit the message if you want, and click Send

The people you are sharing with will get an email with a link to your document.

Send your file as an email attachment:
  1. Open your document. In the top left, above the ribbon, click the Share icon.
  2. Click Email document, or click Zip & Email. 
  3. In OfficeSuite Mail, enter the recipient's email address.
  4. Click Send.

UI & Feature Summary

The Slides Editor is easily identified by its characteristic red-colored menu bar. Across the top you'll find the following controls:

Save any changes made to the PDF.
Undo the most recent change made.
Redo the most recent undone change.
Print the document using a networked printer.
Share the currently opened PDF.
Toggle Full Screen mode.
Minimize the PDF Viewer to the taskbar.
Maximize the PDF Viewer to take up the entire screen.
Close the currently open PDF Viewer window. Unsaved PDFs will be prompted with a Save dialog.

The Edit dropdown houses a range of options designed to make manipulating, selecting, and finding elements in your PDFs easier.

Undo – Reverts the most recent change made.
Redo – Reapplies the most recent undone change.
Cut – Removes the selected element(s) and copies them to the clipboard.
Copy – Copies the selected element(s) onto the clipboard.
Paste – Inserts cut/copied element(s) from the clipboard.
Select All – Selects all of the elements in the document.
Find – Locates any instances of text entered. The Match case and Whole words only options will match any capitalization you have entered and only search for exact word matches, respectively.

The Insert menu houses options to include various items such as pictures, bookmarks and more to the pdf file.

Picture – Inserts an image into your document from your computer's file system.
Text – Inserts text into the pdf.
Page... – Include additional pages to the pdf document.
Bookmark – Manage the structure of your document by adding bookmarks to important sections of it. Theese can be two types, including:
 
  • On a Sublevel.. – Add a sub-bookmark under the currently selected bookmark.
  • On Current level...– Add a bookmark that's a level under the currently selected bookmark.

The Review dropdown houses annotation tools for adding markup to your PDF files:

Insert Note – Add a note to a page in the PDF by clicking in the relevant location. Notes can be moved by dragging with the mouse.
Free Text – The Free Text tool allows you to add free-floating text to a PDF.Right-clicking on Free Text allows you to adjust the font size, color, and formatting.
 

Right-clicking on Free Text allows you to adjust the font size, color, and formatting.

Attach File – Attach lets you embed a file into the PDF document, which will be displayed as a small thumbtack icon.
Highlight – Adds highlighting to selected text within a PDF.
 

Right-clicking on highlighted text provides additional customizations:

Highlight Color (popup menu) – Changes the highlight color.
Open Pop-up Note – Allows you to add a note to the annotation.
Underline – Can be used to underline selected text within a PDF.
 

Right-clicking on underlined text provides additional customizations:

Highlight Color (popup menu) – Changes the underline color.
Open Pop-up Note – Allows you to add a note to the annotation.
Strikethrough – Adds a strikethrough effect to selected text within the PDF.
 

Right-clicking on stroked-through text provides additional customizations:

Highlight Color (popup menu) – Changes the strikethrough color.
Open Pop-up Note – Allows you to add a note to the annotation.
Free Draw – Lets you draw custom line figures, which can appear over text and other document elements.
 

Right-clicking on a free drawing provides additional customizations:

Highlight Color (popup menu) – Changes the free drawing color.
Opacity (popup menu) – Change the opacity of the free drawing.
Thickness (popup menu) – Adjust the thickness of the free draw pen.
Open Pop-up Note – Allows you to add a note to the annotation.
Line – The Line tool is used to add line indicators to a PDF, with customizable color, thickness, and line endings.
 

Right-clicking on a line provides additional customizations:

Highlight Color (popup menu) – Changes the line color.
Opacity (popup menu) – Change the opacity of the line.
Thickness (popup menu) – Adjust the thickness of the line.
Line Beginning (popup menu) – Change the line beginning.
Line Ending (popup menu) – Change the line ending.
Open Pop-up Note – Allows you to add a note to the annotation.
Rectangle – Used to overlay a rectangle onto PDF documents. Rectangle color, thickness, and opacity can be customized.
 

Right-clicking on a rectangle provides additional customizations:

Highlight Color (popup menu) – Change the color of the rectangle border.
Fill Color (popup menu) – Change the fill color of the rectangle.
Opacity (popup menu) – Change the opacity of the rectangle.
Thickness (popup menu) – Adjust the thickness of the rectangle border.
Open Pop-up Note – Allows you to add a note to the annotation.
Ellipse – The Ellipse tool is used to overlay ellipses and circles into your PDF. You can adjust ellipse color, thickness, and opacity.
 

Right-clicking on an ellipse provides additional customizations:

Highlight Color (popup menu) – Change the color of the ellipse border.
Fill Color (popup menu) – Change the fill color of the ellipse.
Opacity (popup menu) – Change the opacity of the ellipse.
Thickness (popup menu) – Adjust the thickness of the ellipse border.
Open Pop-up Note – Allows you to add a note to the annotation.
Insert Stamp – Insert a stamp on the PDF document such as Approved, Void, Confidential and more.

The Fill and Sign menu allows you to include identifiable information such as signatures, dates, checkmarks and more to the document.

Sign– Allows you to insert a digital signature to the document. This is done via the Add Signature option. From there your three options for including signatures are Draw (draw your signature using the mouse cursor), Type (type out your name or signature using one of three fonts), Image (insert an image with your signature).
Add Date– Insert the current date in the document.
Free Text– Add a text box over the document.
Free Draw– Create a free markup over the PDF.
Add X– Add an X mark over the document.
Add Check Mark– Add a check mark over the document.

The Protect dropdown allows you to restrict document permissions.

Protect Document– Allows you to add a custom password to restrict editing, opening, printing, and/or extracting the document. Note that user-generated password are NOT recoverable if forgotten!

The View dropdown provides navigation shortcuts and options on how to display the currently opened PDF.

Rotate View – Allows you to rotate the view by 90° in the specified direction.
Page Navigation – Provides options for navigation such as Next/Previous or First/Last Pages, as well as Back and Forward buttons similar to the ones found in web browsers.
Contents – Displays a Table of Contents for the PDF, if present.
Pages – Displays thumbnails of all the pages in the PDF.
Annotations – Provides an overview of all of the annotations, certifications, and comments present in the PDF.
Editing Tools – Toggles the editing tools sidebar. Note that an image or other element has to be present in the document for the menu to be active. If there are no elements it will appear grayed out.
Digital Signatures – Toggles the digital signatures sidebar. Note that a digital signatures has to be present in the document for the menu to be active. If there are no elements it will appear grayed out.
Single Page – Displays the PDF a single page at a time.
Two Pages – Displays the PDF as two pages, side by side.
Continuous – Displays the PDF as a single, continuously scrollable page.
Two Pages Continuous – Displays the PDF as two continuously scrollable, side-by-side pages.
Separate Cover Page – Displays the cover page as a separate page, useful for displaying the correct pages when viewing in Two Pages mode.

At the very bottom of the Document Editor, the red status bar displays the current page of the PDF, flanked by navigation arrows that take you to relevant pages in the document.

There are also Fit to Page and Fit to Page Width buttons, as well as zoom levels that can be changed by using the Plus and Minus buttons, or by using the zoom slider that appears when clicking on the zoom percentage.

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