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Using PDF Extra

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PDF Extra provides you the flexibility to rotate the view of PDF documents to different angles.

1. Open your PDF Extra file. Click the Home tab.



2. Use the Rotate View buttons to rotate the document orientation clockwise or counterclockwise.




*Note that this is a View property, not an Edit one.

The page rotation is not permanent. To permanently rotate a page or pages, click here.

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1. Open your PDF Extra file. Click the Home tab.





2. Click Select. Then click Find.





3. Type a word/phrase. To view all the results, press Enter, or use the Find Previous and Find Next buttons.

*The search results will be highlighted.



Optionally, tap the search filter criteria icon:
Match case - Finds only occurrences of the words that match the capitalization you type.
Whole words only - Finds only occurrences of the complete word you type in the text box.


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Page Navigation

1. Open your PDF Extra document and click View.



2. Click Pages.



3. Use the navigation buttons at the bottom of the file in the Page Navigation toolbar. Single click for a movement to next, previous, first, or last page.



You can also navigate all the pages in the PDF Extra document via the sidebar.




Page layout

1. Click on the Home tab.

2. Use the Page layout buttons to choose between:
- Single Page - Displays one page at a time, with no portion on other pages visible.
- Continuous - Displays pages in a continuous vertical column that is one page wide.
- Two Pages - Displays each two-page spread with no portion of other pages visible.
- Two Pages Continuous - Displays facing pages side by side in a continuous vertical column.
- Separate Cover.

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1. Open your PDF Extra file.




2. Click the View tab.



3. Click Contents.




The bookmarks (if any) will appear in the Contents panel on the left. You can review each one of them by clicking on it.




Right-click on a bookmark to manage it.




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Edit text

1. Open your PDF Extra document.






2. Click Edit or the Edit dropdown to activate the Editing Tools panel on the right.





3. Select the text you want to edit and use the Editing Tools panel to edit the selected text.



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1. Open your PDF Extra document and click the Edit tab.





2. Select the text you want to edit and use the Editing Tools pane to change its font properties.





3. To confirm the changes, close the Editing Tools panel.



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Annotations

You can use annotation and drawing markup tools to add comments and drawings to PDF Extra documents.

1. Open your PDF Extra document.
2. Click the Annotate tab.




3. Click Comment.




4. Click where you want to insert the comment and type the content in the pop-up note.




Alternatively

You can also add comments while in the Home tab (Comments).





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View annotations

The Annotations list displays all annotations in a PDF and appears in the right pane of the document window. To view the Annotations list:


1. Click the View tab.



2. Select Annotations.



All annotations (if any) will be displayed in the Annotations panel on the right.





Delete annotations

1. Right-click on the annotation markup you want to delete and select Delete.




Alternatively, in the Annotations pane
1. Right-click on the annotation you want to delete.

2. Press the Delete button on your Windows PC keypad.


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1. Open your PDF Extra document and go to Select.




2. Select the text you want to adjust.




3. Right-click on the selected text, and select the command you want - Highlight, Underline, Strikethrough.


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1. Click Annotate.




2. Click Stamp.




3. Choose from the predefined stamps.




4. Click where you want to put the chosen stamp and use the dragging points to resize. Hold and drag to reposition the stamp anywhere in the document.


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You can attach all types of files to your PDF Extra document, including PDFs, audio, or image files. If you move the PDF to a new location, the attachments move with it.

1. Open your PDF Extra document.

2. Click Annotate, then click Attach File.



3. Left-click where you want the Attachment markup to appear.



4. In File Explorer, select the file you want to attach, click Open.



*Optionally, you can move the attachment markup and, or change its properties.

*You can find all the attachments when you click the Edit tab and Attach File.




An alternative way to attach files in PDF Extra

1. Click Edit, then click Attach File.




2. In the File Explorer, choose the file you want to attach and click Open.




*When you attach files via the Edit tab, the attached file will appear as a document-level attachment and will be connected to the concrete page of the document.

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You can change the annotation markup's properties when you have added annotation to your PDF Extra document (for example, a Comment).

1. Open your PDF Extra document and find the annotation markup you want to change properties.




2. Right-click on the annotation markup you want to customize.



3. On the floating toolbar, choose the options you want to customize. Options will depend on the type of file which markup you want to change.

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1. Open your PDF Extra document.

2. Click the Fill and Sign tab.




3. Select Sign.




4. Select an existing signature (if any).




If you don’t have saved signature in PDF Extra:

1. Click Add Signature.




2. Select how you want to insert a signature: Draw, Type, or Image:

· Draw - Draw your signature with a trackpad or mouse.
· Type - Type in your signature.
· Image - Upload an image of a handwritten signature.



3. Click Apply.




4. Left-click to position the signature anywhere in the document.

*Use the dragging points to position and resize the signature.

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1. Open your PDF Extra document and click the Fill and Sign tab.





2. Select the symbol you want to add to the document.





3. Click where you want to add the Check Mark(s) or X Mark(s). Use the dragging points to resize and reposition.


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1. Click Annotate.




2. On the toolbar, choose a shape - Rectangle, and Ellipse.




3. Click where you want to position it and resize using the dragging points.




Alternatively

1. Select a shape.

2. Left-click, and hold&drag to draw the shape.

Optionally draw a custom shape with the Free Draw instrument.



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1. Click the Annotate tab.





2. Choose a shape: Line, Rectangle, or Ellipse.





3. Left-click, Hold & Drag to insert the chosen shape.

*Use the dragging points to adjust the size and position of the inserted shape.





Manipulate shapes

Right-click the inserted shape to use the options in the contextual menu - Outline Color; Fill Color; Opacity; Thickness, Line Style.




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Manipulate pages

1. Open your PDF Extra document and click the Edit tab.




2. Click Insert Pages and select from the options.




Alternatively

1. Click the View tab, and select Pages.





2. Right-click in the navigation pane, choose Insert Pages, and select an option:





Blank Pages: Insert blank pages in your PDF.




From File: Insert a PDF file into the current PDF file.



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1. Click the View tab.





2. Click Pages.





3. In the Pages pane, right-click to select the page you want to extract and choose Extract Pages.





4. Click OK.





The selected page will be extracted in a separate PDF Extra document.

*Optionally, click Delete pages after extracting.




*To select multiple pages
1. Press & Hold CTRL and click on the pages you want to extract.
2. Right-click on one of the selected pages, and choose Extract.





Optionally, tick Delete pages after extracting.




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1. Click the View tab.






2. Select Pages.





3. In the Pages pane, right-click to select the page you want to delete.
4. Choose Delete Pages.





5. Confirm with OK.





*Delete multiple pages

1. Press & Hold CTRL and click to select multiple pages.
2. Right-click on one of the selected pages, and choose Delete Pages.





3. Confirm with OK.


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1. Click the View tab.
2. Select Pages.





3. Left-click the page you want to reorder, drag & drop where you want to position it.





*Reorder multiple pages

1. Press & Hold CTRL, and click to select multiple pages.

4. Drag and drop the selection.


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1. Click the View tab.
2. Select Pages.





3. In the navigation pane, right-click to select the page you want to duplicate.
4. Select Duplicate Pages.





The duplicate page will be positioned firsthand after the duplicated.





*Select multiple pages

1. Press & Hold CTRL, and click to select multiple pages.

2. Right-click on one of the selected pages, and choose Duplicate Pages.


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1. Click the View tab.
2. Select Pages.






3. Right-click the page you want to rotate in the Pages pane.
4. Select Rotate.





5. Select an option:

· Clockwise - Rotates the document clockwise.
· Counterclockwise - Rotates the document counterclockwise.
· Rotate Pages - use the option to adjust the direction and rotation degrees and which pages to rotate.









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You can copy a screenshot of a section of the page to the Clipboard.


1. Click Snapshot.





2. Click and drag to select the area which you want to include in the snapshot.




3. When you release the mouse button, you will receive a confirmation message.


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Edit Images/Objects

1. Open your PDF Extra document.

2. Click the Edit tab, select Show Editing Tools.





3. Select the image you want to replace. In the Editing Tools pane, click Replace Picture.





4. In File Explorer, select the image you want to insert and click Open.





5. Use the dragging points and Editing Tools options to adjust the image.


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1. Open your PDF Extra document.

2. Click Edit and select Show Editing Tools.





3. Left-click to select the image/object you want to rotate.

4. Use the rotating options in the Editing Tools pane.









*You can use the Rotate handles to rotate the object in other than the 90-degree increments.

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The Arrange options let you move an image or object in front of or behind other objects. You can push an item forward or back just one level or send it to the front or back of the stacking order of elements on the page.

1. Open your PDF Extra document.
2. Click Edit, then select Show Editing Tools.





3. Left-click to select an image or an object in the document
4. Choose from the options under In the Editing Tools pane.






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Insert pictures

1. Click the Edit tab.




2. Click Add Image to insert an image from your device.





3. Select the image and click Open.




4. Left-click where you want to position the picture. Use the dragging points to adjust the size.





5. Click Add Online Image to insert an image from the web using keyword(s).





Manipulate pictures (the option works both for pictures inserted from the device and online pictures).

Right-click the inserted picture to use the options in the contextual menu.





*To arrange the picture

1. Right-click the picture, choose Arrange.





2. Choose from the offered arrangements.





To rotate a picture

1. Click the Edit dropdown and select Show Editing Tools.





2. In the Editing Tools pane, select how you want to rotate the picture.


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Work with layers

You can view, navigate, and print layered content in PDFs created in third apps. Information can be stored on different layers of a PDF. You can control the display of layers. Use the Layers pane to examine layers and show or hide the content associated with each layer.

1. Click View and select Layers.




2. In the Layers pane, toggle off/on a layer's visibility status.





*Eye icon indicates a displayed layer. When the Eye icon is absent, the layer is hidden. A lock icon in the Layers pane indicates that a layer is for information only. You can set the initial visibility state of the layer to 'shown' or 'hidden' when a document is first opened.

To set or change the default state:

1. Right-click on the layer.





2. Select Properties.





3. Select Default state, and confirm with OK.

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Lock a layer to prevent it from being hidden, and unlock a layer to be able to hide it.
A lock icon in the Layers pane indicates that a layer is for information only.

1. Right-click on a layer you want to lock or unlock.
2. Click Properties
3. Check or uncheck Locked checkbox. 



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You can rename an existing layer. 

1. Right-click on a layer you want to lock or unlock.
2. Click Properties
3. In the Layer name bar, enter a new name for the layer. 

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Protect, Export, and Share

1. Open your PDF Extra document and click the Protect tab.





2. Select Protect Document and confirm with OK.





3. Type your password and choose what actions the password will protect. Confirm with OK.




*You can also adjust a password to control the document permissions and security settings.




4. Choose where to save your password-protected file and confirm with Save.


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With the PDF Extra sharing option, you can:

· Provide a link for people to download the sent file.
· Send a copy of your file as an email attachment.
· Send a link to your file.

*Note that this file-sharing option is only available for files you keep in MobiDrive. Be sure to save your file to your MobiDrive cloud.



Share PDF document via email

1. Open your PDF Extra document, and click the Share icon at the top left side of the ribbon.





2. Click Send Link via Email.





3. In OfficeSuite Mail, enter the recipient's email address. Click Send.





*The people you are sharing with will get an email with a link to your document.



Send PDF document as an email attachment

1. Click the Share icon at the top left side of the ribbon.





2. Click Email Document or Zip & Email Document.





3. In OfficeSuite Mail, enter the recipient's email address. Click Send.


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You can convert your PDF files to documents, spreadsheets, ePub. Note that Export to Word, Excel, ePub options are available with subscription and with an optional upgrade from the one-off PDF Extra 2020 to a 1-year license. Read more about PDF Extra license types here.

1. Open your PDF Extra file.

2. On the Home tab, click Export to:
- Export to Word
- Export to Excel
- Export to ePub





3. In the resulting File Explorer, navigate where you want the output saved.

4. Click Save.


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OfficeSuite PDF vs. PDF Extra

OfficeSuite PDF

OfficeSuite for desktop includes five modules: Documents, Sheets, Slides, Mail, and OfficeSuite PDF. OfficeSuite PDF is the PDF reader module and newest member of the OfficeSuite family.

You use OfficeSuite PDF to view, manage, digitally sign, encrypt, print, and share your PDF documents. 

Depending on your OfficeSite license type, OfficeSuite might include PDF Convert - a feature that allows you to convert PDF to editable documents, spreadsheets, and ePub. 

PDF Extra

PDF Extra, once part of OfficeSuite, is today an independent PDF editor application. PDF Extra ensures you always have up-to-date productivity and PDF editing features. 

You use PDF Extra not only to view, digitally sign, encrypt, print, and share PDF, but also manipulate PDF pages (Insert, Extract, Delete) and edit PDF documents - including inline text and objects, annotations. 

Depending on your PDF Extra license type, PDF Extra might include PDF Convert - a feature that allows you to convert PDF to editable documents, spreadsheets, or ePub. 

PDF Extra vs. OfficeSuite PDF

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As an OfficeSuite user, you may have seen the message. 

PDF Extra, once part of OfficeSuite, is now an independent PDF editor. OfficeSuite users are prompt to download, install and use PDF Extra for PDF editing. 


What does it mean for me?

Existing OfficeSuite Premium users. 
Users who had purchased an OfficeSuite license before October 2020 will find their Premium features unlocked in PDF Extra for Windows PC. 

OfficeSuite Premium users are automatically signed in to PDF Extra with their OfficeSuite Premium account. Thus, existing OfficeSuite Premium users can continue to edit PDF files in PDF Extra. 

Free and new OfficeSuite users. 
If you obtain an OfficeSuite license after October 2020, you will have OfficeSuite PDF - OfficeSuite's PDF module - and its feattures included in your OfficeSuite license. To edit PDF, you will have to upgrade PDF Extra. 

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Using PDF Extra

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